6 smart ways to manage your Inbox and E-Mail overload
office workers spend thousands of hours a year poring over E-Mail inboxes Packed, and some studies suggest that a quarter of the working day is spent trying to sift through digital missives. In spite of the text-and instant-messaging, E-Mail rules.
Some people are turning to specialized software, such as clean mail, which drastically reduce excess correspondence, and unopened messages. Tap or click here to find out how it can help you automatically sift through the garbage.
While you are taking a hard look at your E-Mails, it may be time to assess whether you the best E-Mail program. Tap or click for my favorite free program that works with Macs, PCs, Linux, iPhone and Android.
As a busy entrepreneur, here are a few tactics that I use to streamline my E-Mail and save large blocks of time.
1. The one-minute rule
E-Mail so much time, and it is easy to procrastinate to. So I led a one-minute rule: if a message requires only a sentence, or even a single word as an answer, I answer it immediately. Otherwise, I’m reporting this via E-care Mail as something, when I have more time.
Gmail makes this even easier, thanks to its auto-complete function. Google also uses your past to guess correspondences, which will be included in your E-Mail. This art piece can be useful, especially for E-Mail, the adopted requires little context or formality, and it also makes the-minute rule is even easier.
RELATED: get even more from your E-Mail. Tap or click for a 5 hacks to protect your privacy, save time, and you block annoying accounts.
2. You silence your phone
During a busy day, a constant barrage of messages that do more harm than good. You have to constantly stop what you are doing and check your phone. Instead of prioritizing the tasks, and you cross, you can jump between one and another.
Sometimes need to ignore your phone. First, you can turn off individual notifications for many apps, including E-Mails, which still make them available for interviews. You can also silence your phone, even though the sight of push notifications can continue to distract you. You could also turn off, but it will be started in a minute.
A technique that I find useful, is the flight mode. This can reactivate your cell phone quickly, and you will receive all the notifications at once.
On the iPhone, so just the settings >> plane fashion, then you can switch back and forth. On Android, swipe down for quick settings >> aeroplane mode.
REFERENCE: Spam is complain about your biggest E-Mail. I hate it too. Tap or click for easy ways to cut down on spam in your Inbox.
3. Cut out the Junk
Spam Filter help clean, the actual junk mail and phishing attacks — but what is it with serial messages, the read never actually? Tthis could come from legitimate contacts, companies, and organizations. But if you never had those news open letters, why do you get hold of?
For bulk E-Mails contain an unsubscribe link is almost always down. It only takes a few seconds, and the victims, the correspondence give you extra time and peace of mind. Think about it: What would Marie Kondo?
I know a lot about E-Mail. I am sending 40 million E-Mail Newsletter on a monthly basis to people like you on a wide variety of tech topics. Get tech news, digital lifestyle tips and the trusted advice you need trusted, direct to your Inbox. Tap or click here to try to my free Newsletter.
4. Set it and forget it
Microsoft Office and Gmail have special features to organize your E-Mail. With Gmail you can create labels; this works the same as in the folders of the majority of the E-Mails you receive, categorize, such as press releases, invoices, and messages from important business partners, or news from the Department heads.
you create a label in Gmail:
1. Click on the gear icon, and click settings.
2. Go to the labels tab.
3. Find and click on New label.
5. Click Create.
The labels show up on the left of the reading pane of the Inbox. Now you can manually move emails in the right place Here’s how:
1. The opening of the message.
2. Click on the name icon above the message (it looks like a day).
3. The examination of each label want to add, or type a new name.
you can also automate the process:
1. Click the Cursor in the search E-Mail-Box, and a drop-down form is displayed.
2. Insert the criteria for your label/folder.
3. Click on the filter to Create this search.
4. Apply the label by clicking the Select “caption” drop-down menu.
5. Click on the filter Create save to.
If you are using Microsoft Outlook, is the easiest thing to do, create folder. Then, as you receive E-Mails, you can manually drag them into the appropriate folder, and the star important messages within a particular category. Or, you can create rules to have mail automatically in the correct folder.
RELATED: Are you a Microsoft Office master. Tap or click the expert tricks to get the most from Word and Excel.
5. Other methods of communication
E-Mail is ideal for the transmission of in-depth, thought-out messages. But sometimes you need to have an actual conversation, and waits for a response precious time can burn. In my own office, we use Google Hangouts for communication between the workstations, but there are numerous other methods for quick communication, to Streamline the Skype-to-Skype Messenger.
While E-Mail is our knee-jerk reaction that we often forget that an actual call may also be the most effective of all.
Remember this. If the E-Mail longer than two paragraphs, it is likely to be, guaranteed, a call. And I have a rule with my team. If I ask you to do something, if you have completed the task, everything I need is Done in a one-word answer:.
6. Sync devices
your E-Mail likely to be distributed across multiple devices. If you send, receive or delete a Mail on one device, it is important to keep the workflow consistent in the whole of the other. In this way you will not miss important messages or confuse others.
To set up the sync on all your devices, go to your Gmail page on your desktop and click on:
1. Click on the Gear icon and click settings.
2. Select ” forwarding and POP/IMAP from the top menu.
3. Under IMAP access, Enable Pop for all mail Enable IMAP.
4. Scroll down and select Changes.
In the same menu, you will find a link to configure E-mail retrieval on other platforms. This is important if you are trying to access to your account by a third party such as Thunderbird, or the native Mail app on an iPhone. It is much easier to set-up with the official Gmail app comes pre-installed on Android phones available for iOS in the Apple App Store.
If you use Microsoft Outlook at work, and the mailbox you wish to sync to your company’s Exchange server, it is best to use the devices in their IT Department. They can provide you with the domain name and other information you will need to set up the mailbox on other devices
And while you are there, you tell your IT Department you will be appreciated. You keep all of your E-Mail flow, so you can get your work done.
What digital-lifestyle questions do you have? They call Kim the national radio show, and tap or click here, and you will find it on your local radio station. You can listen to, or watch the Kim Komando Show on your phone, tablet, television or computer. Or, tap or click here for Kim’s free podcasts.
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Published mon, 09 Nov 2019 12:00:22 +0000